When you supply your personal details to this clinic they are stored and processed for 4 reasons:
1) We need to collect personal information about your health in order to provide you with the best possible treatment. Your requesting treatment and our agreement to provide that care constitutes a contract. You can, of course, refuse to provide the information, but if you were to do that we would not be able to provide treatment.
2) We have a “Legitimate Interest” in collecting that information, because without it we couldn’t do our job effectively and safely.
3) We also think that it is important that we can contact you in order to confirm your appointments with us or to update you on matters related to your medical care. This again constitutes “Legitimate Interest”, but this time it is your legitimate interest.
4) Provided we have your consent, we may occasionally send you general health information in the form of articles, advice or newsletters. You may withdraw this consent at any time – just let us know by any convenient method.
We have a legal obligation to retain your records for 8 years after your most recent appointment (or age 25, if this is longer), but after this period you can ask us to delete your records if you wish. Otherwise, we will retain your records indefinitely in order that we can provide you with the best possible care should you need to see us at some future date.
Your records are stored on paper, in locked filing cabinets, and the offices are always locked out of working hours.
We will never share your data with anyone who does not need access without your written consent. Only the following people will have routine access to your data:
Your practitioner(s) in order that they can provide you with treatment
Any practitioner handling your appointment bookings, because they organise our diaries, and coordinate appointments and reminders
We also use Mailchimp to coordinate our messages, so your name and email address may be saved on their server.